The Compliance Review Framework for federal contractors is a 10 month, 4-Step process.

In its Compliance Review Framework, HRSDC specifies key deliverables and timelines for every step and will allow a company to proceed to the next step only if it successfully completes the previous one. 

Below is a list of key deliverables, timelines, and the activities that Employment Matters will undertake to assist clients to successfully complete each step of the Compliance Review Framework:

STEP 1- The Initiation of Compliance Review and Data Collection

Timeframe: 3 months

Key Deliverables:

• Employment Equity communication and consultation mechanisms.
• The Workforce Survey.
• NOC Coding.
• Input to EECRS.
• Creation of a reliable Employment Equity database.
• Selection and training of the Employment Equity Committee.
• Submission of Step 1 Deliverables to HRSDC.

Role of Employment Matters in Ensuring Step 1 compliance requirements are met and delivered:

• We use our experience to help you resolve these key Step 1 issues:
  a) achieving acceptable response and return rates on the workforce survey;
  b) developing an effective union/ management strategy to strengthen communication & collaboration mechanisms;
  c) developing communication strategies and/or educational materials that engage senior management, supervisory and non supervisory employees;
  d) seamless NOC coding and input to EECRS.
• Under our guidance, other deliverables can be adequately handled by internal company resources. See How We Work and Specialized Expertise.

STEP 2 – Analysis- Workforce Analysis, Clustering Analysis and Employment Systems Review

Timeframe: 3 months

Key Deliverables:

• The Workforce Analysis and Workforce Analysis Summary Report.
• Clustering Analysis and Clustering Analysis Summary.
• Ongoing Communications and Consultations.
• Employment Systems Review (ESR) Policy and Practices Review and ESR reports.
• Preparation and submission of Step 2 deliverables to HRSDC.

Role of Employment Matters in ensuring Step 2 compliance requirements are met and delivered:

• We use our experience to help you resolve these key Step 2 issues:
• preparation of workforce analysis and clustering analysis reports;
• consulting the employee representatives & bargaining agents in the Employment Systems Review;
• developing strategies that link Employment Equity to your company’s core business and so engage senior management to act on Employment Equity as a business necessity.
• Step 2 requires a more hands-on consulting role although some deliverables can be handled by your company's resources.
• We recommend our consultants conduct the  Employment Systems Review because it requires specialized expertise;
• Some clients have preferred to have our consultants either complete or review the Workforce Analysis and the Clustering Analysis.
• See How We Work and Specialized Expertise.

STEP 3 – Developing The Employment Equity Plan

Time Frame: 3 months

Key Deliverables:

• An Employment Equity Plan with numerical and non numerical goals.
• Develop and implement communications for EE Plan.
• Policy development- Employment Equity, Employment Accommodation and Anti-Harassment.

Role of Employment Matters in ensuring Step 3 compliance requirements are met and delivered.

• We use our experience to help you resolve these key Step 3 issues:
  a) ensuring the employment equity plan is doable and affordable;
  b) ensuring the employment equity plan meets the company’s need to attract and retain the best people in its industry and it includes strategies to connect employees to the support they need to be successful; 
  c) developing strategies that address critical skills shortages and other HR planning issues
• With our guidance, other deliverables can be adequately handled by internal company resources. See How We Work and Specialized Expertise.

STEP 4 - On Site Visit/ Audit by HRSDC

Time Frame: 1 month

Key Deliverables:

Preparation for on site visit by HRSDC

Role of Employment Matters in Step 4:

• Ensuring you are sufficiently prepared for the Audit.
• Liaising with HRSDC Officers where necessary.

Getting started is easy. Request a free consultation today.